Executive Assistant

Company Overview
Graduate Planning is a university-based startup with the goal of helping students make the most of their finances!

We came out of the UofA’s business accelerator program in 2022 and have received a substantial amount of support from investors and the university community. We have experienced rapid growth and are actively hiring to meet increasing demand.


Position: Executive Assistant
We are looking for an Executive Assistant to support our CEO, Zach, and the rest of the executive team. This role is essential to keeping the leadership team organized, informed, and effective as we continue to grow.

This position is ideal for someone who is detail-oriented, thrives in fast-paced environments, and enjoys being at the center of the action. Your responsibilities will include:

  • Acting as the right-hand to the CEO by managing schedules, emails, and administrative needs

  • Taking and organizing notes during internal and client-facing meetings

  • Preparing and distributing concise meeting summaries and action items

  • Booking meetings and handling calendar logistics for executives and their teams

  • Attending high-level meetings and occasionally traveling with the executive team

  • Assisting with day-to-day operational tasks as needed


Why Join Us:

  • Be part of something impactful: You’ll help shape the efficiency and culture of a fast-growing startup that’s making a real difference in students’ lives.

    Direct exposure to leadership: Work closely with the CEO and executive team, gaining insights into high-level decision-making and startup strategy.

    Collaborative and dynamic team: You’ll be part of a supportive, tight-knit group where every member’s contributions are valued.

    Startup perks: Flexible hours, travel opportunities, top-tier espresso, and the chance to grow your role as the company scales.

Requirements:

  • Exceptional organizational and time-management skills – You’re the kind of person who lives by their calendar and loves a well-structured to-do list.

  • High level of professionalism and discretion – You’ll be in meetings with executives, clients, and stakeholders on a regular basis.

  • Comfortable with a people-heavy schedule – This is a very meeting-driven role; you should enjoy working around and with others consistently.

  • Willingness to travel – Occasional travel may be required to support the executive team.

  • Strong written and verbal communication – Clear, concise note-taking and follow-ups are critical to this role.

  • Proactive and adaptable – You stay one step ahead, are comfortable with change, and can solve problems on the fly.

Compensation:

Annual salary, based on experience and qualifications.

Additional perks include paid travel, professional development reimbursements, and potential for performance-based bonuses.


How to Apply:
Please submit your resumé and cover letter to hiring@graduateplanning.com with the subject line "Executive Assistant Application".

Successful candidates will be contacted for an interview.

Last Updated: June 17, 2025